Supplier Invoice Management Process Analysis at Labrenne Group
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Supplier invoice management, Labrenne Group, accounting and management, process analysis, improvement, optimization, BTS Accounting and Management in alternation
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Abstract
This document provides an in-depth analysis of the supplier invoice management process at Labrenne Group, highlighting the current challenges and proposed improvements. Written as part of a BTS Accounting and Management in alternation course, this report offers valuable insights into the company's accounting and management practices.
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[...] Supplier Invoice Management Process Supplier Invoices Credit Card: - Step the one who made the purchases in store, gathers all the invoices and transmits them to the accounting department. - Step Once the invoices are gathered, I check if each one is present on our bank's credit card statement. If they are present, I enter them, otherwise I send them back to the relevant department. - Step Once I have entered the invoices, I return them to who adds to the invoices their purchase order(s) as well as a signature. [...]
[...] - 2008: creation of the holding GROUPE Labrenne. - 2009: inauguration of the new Head Office in Gennevilliers. - 2011: Opening of the cleaning agency LA BRENNE NORD-PICARDIE. - 2012: Obtaining the ISO 14001 certification. - 2017: Opening of the cleaning agency LA BRENNE NORMANDIE. Main Clients. It operates in 1500 co-ownerships, with 600 private clients and 300 public clients such as SNCF, the University of Jussieu, CNRS or the Ministry of Defense, or around 40,000,000 m² maintained (half of the city of Paris). [...]
[...] the Office 2010 package : Word for letters and Excel for expenses, mutuals . The group operates in a network. The network equipment is connected to a central physical system called a concentrator. This ensures communication between the different network equipment. Accounting Process. Missions and tasks. During this training, I was able to perform numerous missions such as: - Creation and entry of third-party accounts - Entry, payments, scanning, and filing of supplier invoices - Filing of client invoices - Remittance of checks - Entry and payment of fuel expenses or advance - Entry of LCR or extract - Account reading - Entry of checks - Bank reconciliation - Entry of invoices and client transfers - Entry of VAT declaration - Fine payment - Client reminders I have chosen to present the process of managing the entry of postal invoices from suppliers and those paid by credit card because it is the one I regularly perform and therefore the one I master the most. [...]
[...] Many invoices are also missing on the statement, which generates complications at the reading level. - Proposed Solutions In my opinion, it would be necessary to first reduce the exchanges between services to facilitate the payment of suppliers. - Once the invoices are received, the maintenance works support service could add the correct orders to the invoices as well as their payment agreement directly. I could then enter and make the payment by check, signed by the financial director. Finally, I would perform the filing and scanning. [...]
