Time and Absence Management, GTA tool, change management, training strategy, communication plan, digitalization, attendance tracking, payroll management, employee engagement
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Abstract
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Abstract
A comprehensive plan for implementing a Time and Absence Management (GTA) tool, including change management, training, and communication strategies.
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[...] Managers: daily use of the site 1 day 2 305 ? HT per participant = 610? Preparation of training sessions 2 days Internal step Formation managers and directors Customized training module (face-to-face) 1.5 hours Internal Training", " Employee Training Employee Training Module 1-2h Internal Training TOTAL 2 626? - Communication costs: - Printing costs are 80?HT per poster*10= 800? HT - 400? per large format (on the model of posters representing the achievements of ESG Menuiseries - External change management company: 2000? [...]
[...] Framing the Change Accompaniment 3. Work Planning of Work (Annex to the File) 4. Internal Resource Allocation Plan 5. Budget 6. Impact Analysis 7. Performance Indicators 8. Training and Communication Strategy - Project Synthesis The project's objective is to digitize the attendance and absence management tool. For this purpose, the selected software is the GTA module from the SuperRH company. The objective of implementing this new tool is to facilitate the work for the payroll and accounting manager: this tool will allow for time savings, a reduction in possible errors, and a better respect for the environment by limiting paper use. [...]
[...] Relevant: Objectives must offer solutions to the problem that the change team is tasked with solving. ? Time-Bound: Deadlines add urgency to projects and ensure they will be completed within a reasonable timeframe. Reasonable deadlines will make objectives more accessible. - Work Plan (Appendix to the File) The planning starts on March for a kick-off scheduled on June 2024. The first phase consists of the needs analysis in 2 Workshops on April 3 and 15, 2024. Then, the software parameterization will be performed by SuperRH from April 5 to 18 following these two Workshops. [...]
[...] The time and effort saved, combined with data quality, contribute to resource optimization, resulting in increased productivity and revenue. - Real-time tracking : Real-time attendance tracking and automated payroll entries are both possible with cloud-based attendance management. This facilitates the management of alternative payment plans and ensures that all data is available in real-time. - Workflow Management : An integrated employee leave management system enables improved data visibility and streamlines payroll, leave, and performance evaluation processes. Automated notifications/alerts are available, and the supervisor can approve early departure requests, overtime, and other requests without having to communicate with anyone. [...]
[...] Using emails to communicate the training plan regarding the implementation of the Time and Absence Management tool is an excellent approach to ensure that all employees are informed in detail about the upcoming training sessions. Emails will also be used after the training sessions to provide the training presentations containing notably the user manual of the new system. This manual should be clear, concise and provide detailed instructions on how to use each feature of the Time and Absence Management tool. Finally, the display boards will be used to display the training dates in the first instance and a simple notice on the use of the tool. ? [...]
